Accounts Payable Clerk Job Responsibilities: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Audited, approved and input the timecards and printed the Payroll reports on a weekly basis. Entry Level Accounts Payable Resume. Reconciled vendor statements and corrected discrepancies. Accounts Payable Clerks' example resumes show such responsibilities as facilitating audit compliance by collaborating with supervisors to update purchase orders, and initiating changes in the prepaid expense checks process in order to reduce company costs. Ability to speak effectively before groups of customers or employees of organization, Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Accounts Payable Supervisor Job Description Example. Accounts Payable Resume. Administrative Duties: Scanning, faxing and filing. While the job's primary function is make payments, accounts payable workers are also responsible for keeping precise records of payments made and owed, and must work collaboratively with other accounting professionals to perform audits of all transactions. Reviewed and processed employees Travel and Expense Reports within in company's guidelines. Salary Reviews-Take an inside look at peer salary and company reviews. accounts payable specialist known for accuracy, attention to detail and timeliness in managing disbursement functions. A typical Accounts Payable job description also highlights the day-to-day management of all payment cycle activities in a timely and efficient manner. Responsibilities include handling all aspects of the Accounts Payable process for the hospital and seven clinics. ), Good understanding of EMEA VAT requirements, Process invoices accurately and efficiently throughout the month utilizing Oracle, Must verify all invoices for proper approval and valid GL numbers, Research and resolve supplier disputes and issues. Requires knowledge of product lines and may deal directly with service centers, responsible for handling the equipment, parts, or repairs for medical office practices. Set up New vendors and updating existing, Organize and maintain Accounts Payable filing systems; scan invoices into public shared. Proficient with the Sage MAS 500 ERP software. Manual preparation of invoices, matching and reconciling invoices and credits on a daily basis to ensure proper charges and credits received. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels, Handled all processing of invoices, manual check requests and employees expense reports on a bi-weekly basis, Performed general daily duties associated with accounts payable high volume entry (approximately 500-800, weekly, and 200 plus, daily). Prioritized invoices according to cash discount potential and payment terms. The accounts payable supervisor is a person who reports to the accounting manager and who is expected to comport himself or herself in a befitting fashion as the mouthpiece of the company, working efficiently … Ability to write routine reports and correspondence. This includes, but is not limited to, requests for pre-travel approvals, prepaid registrations, travel reimbursements, mileage reimbursements and CME reimbursements, Review and manage approved invoice batches for payment and monitor on a weekly basis for completeness and payment closure, Interfaces with vendors, sales representatives and hospital personnel to resolve accounts payable problems. Created excel documents with vendor payments, open invoices, and other requested information, Used the AS400 Infinium payables platform to look up vendors, invoices, & payment information, Worked with inventory control to process invoices out of issue resolution workflow, Comfortable working in constantly changing and dynamic staffing environments, Helped with the transition to new company. Find more ideas for crafting your description by browsing Monster’s do not delay a payment that would cause a member of the firm or the firm to suffer a hardship), Participate in the annual 1099 filing process, Review and process of expense reports while adhering to firm guidelines, Follow department guidelines for filing and managing accounts payable invoices and files, Identifies problems and proposes solutions, Respond timely to phone calls and other inquiries, Follow up with all parties necessary to obtain feedback and complete assignments by deadline; escalate issues and/or risk to deadlines as needed, Contributes to the preparation of the annual abandoned property filing determining whether any uncashed checks have to be remitted to the state work produced to ensure it is accurate and is being processed in a timely manner and in accordance with Firm and department policies, Maintain outside applications when necessary, including PayMode, Chrome River, Travelex, American Express, and BoA CashPro, Assist the Manager in interviewing candidates for open staff positions, Document and update procedures and processes, such as 1099 generation, employee reimbursement requests, and vendor lists, Ability to work independently on assigned tasks with minimal supervision and to follow assignments through to their conclusions, Excellent oral and written communication skills to effectively communicate with others both inside and outside Ropes & Gray, Ensuring that all transactions are appropriately authorised/approved posted and paid in a timely and efficient way, Working as part of a large team that has responsibility for accurate and timely input of information (this is essential to the company’s payment processes –vendor invoices, and to the monthly reporting of results to the Corporation. An Accounts Payable Specialist resume should include measurable accomplishments, qualities, and key skills needed to succeed in the job. Feel free to revise this job description to meet your specific job duties and job requirements. Prepare and send collection letters and notices to former tenants and their guarantors. Distributed signed checks. Education Center-All the education resources you need to stay competitive. It is the role responsible for managing and supervising the accounts payable department and staff in the organization. Documenting all accounts payable transactions. Guide the recruiter to the conclusion that you are the best candidate for the accounts payable representative job. Notify manager of continuing unresolved problems, Interfaces with Materials Management staff to identify and resolve invoice discrepancies in pricing, unit of measure issues, quantity, missing receiving information, etc. Prepare checks for mailing and overnight distribution, Process interfaces between business systems, Review open payable balance, identify supplier's accounts at risk due to lack of performance, research and escalate debit balances for timely action for collections, One year of experience in accounts payable processing preferred, Basic understanding of accounting, reconciliations and accounts payable functions. Produced and distributed monthly financial reports. Received invoices to corporate office, coded according to company set up and paid weekly through accounts payable system. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. Hired as a coder and have since taken over cross-functional responsibilities due to my ability to manage multiple projects and prioritize them accordingly. until issue is resolved and invoice can be processed for payment. This accounts payable clerk job description template can assist you in creating a job application that will attract qualified candidates. Handled balances and reconciliations report for direct payout to the appropriate vendor. Date-stamp incoming invoices upon receipts, 3 way matching (Invoice, PO, Packing Slip). Transfer and print all checks and ACH remittance advices using MHC software. Maintain reporting for AP department including received not invoiced purchase orders, outstanding checks and vendor holds, Coordinate and process check run for multiple companies and payment types. Provides customer service to vendors calling about payment status. Processed, logged and posted weekly deposits in the GL. Reconcile and review statements to ensure all vendors are in current standing. Privy to confidential information on a regular basis, Reviewed invoices, checking for accuracies, Checked balances and prepared financial records, Entered data in the computer using People Soft 8.1, Maintained filing system of accounts payable documents, Frequent interaction with plant manager, supervisors, administrative staff and vendor, Assisted administrative staff with annual facility budget, Assisted plant personnel in inventory evaluations, Charge expenses to projects/activities and cost centers, Issue payments to vendors; correspond with vendors to resolve payment issues, Process and enter 350+ invoices weekly; assist with month end closing, Receive and verify invoices and requisitions for goods and services, Reviewed and coded expense reports for adherence to reimbursement policy, Maintained vendor files/records retention, Administrated vendors, employees, and payment terms in SAP system, Issued travel vouchers/advances and student refund payments, Reconciled credit cards and other pre-paid liability accounts, Ensured the accurate entry of transactions in AP system. Printed and obtained signatures on all accounts payable checks and 2nd signature if amount was over $25K. Guide the recruiter to the conclusion that you are the best candidate for the accounts payable representative job. Match order forms with invoices, and record the necessary information. Entry Level Accounts Payable Resume. Codes invoices to accounts and cost centers by analyzing invoice/expense reports. It’s actually very simple. Works with vendors to resolve payment and invoice discrepancies, Controls: Monitoring discount opportunities, verify Tax ID numbers, resolving payment discrepancies, insuring credit is received for outstanding credit, and obtaining ACH instructions for vendor payments, Compliance: Receives, verifies and audits expense reports via Concur to ensure Associates are in compliance with corporate travel policy, 1 year of prior accounts payable experience preferred, Enters/processes supplier invoices into AP system for payment, Reviews assigned invoice error queues and resolves AP discrepancies, Reconciliation of supplier monthly statements, Researches and processes supplier credits to ensure proper application, Answers supplier telephone requests for invoice and payment status, Provides Excellence in Customer service as it relates to our vendors, Product Team and Sales team, Fosters the MSC Culture in the department and throughout the company to ensure unity of purpose and fulfillment of MSC’s mission, A Bachelors Degree of the equivalent is preferred, Good mathematical and data entry skills are required, Working knowledge of the accounting process is required, Good oral and written communications skills are also required, Accounts payable accounting (coding and posting), Work on intercompany-netting (payment system), Responsible for Intercompany-reconciliation, Successfully completed commercial education (Kaufmännische Ausbildung/KV), Business experiences in accounting / bookkeeping, Experience within a matrix organization is a plus, Ability to work independent, precise and accurate, Team player with good communication skills and flexible attitude, Fluent German language skills (written and spoken), Good English knowledge (written and spoken), Open, sort, date stamp incoming mail and match invoices with receivers accurately and timely, Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Provided data to ensure accurate financial and administrative operations. Working with buyers and supervisors to adjust purchase orders for invoices in cases of inaccuracy. Apply good accounting principles as well as use proper internal controls procedures and good judgment to ensure the following, Accurate and timely data entry of vendor invoices and payment requests, Check requests are authorized and within the approved limits, Expenses are charged to the correct accounts, Ensure invoices are captured and appropriately filed in the imaging system, Checks are issued and are mailed promptly, Department filing is maintained in a timely manner, The correct sales and use tax is applied and paid timely, The necessary data is booked in time for the month-end and year-end closes, The vendor file is accurate for 1099 reporting and check mailing, Checks are secure and properly accounted for, The accounts payable sub-ledger agrees with the general ledger, Uses good judgment when dealing with exceptions to the firm’s payment policy and informs Accounts Payable Manager of gray areas in the policy (e.g. Similar job titles include Accounts Receivable Specialist, Associate and Clerk. Entered pertinent information on Excel spreadsheets to the Employee Vacation log and the Benefits log. Updates job knowledge by participating in educational opportunities. Analyzed existing vendors and researched vendors. If you are a fresh graduate and hope to land the ideal job that is the most suitable according to your qualification, here are some tips for you to draft a perfect accountant resume. There are plenty of opportunities to land a Accounts Payable Clerk Resume Objectives job position, but it won’t just be handed to you. Managing accounts payable includes Customer Vendor Relations, and the accounts payable disbursement group which handles all check disbursements and tax relatedmatters; Handling accounting functions including maintenance of general ledger, accounts payable, accounts receivable, and project accounting; ensures accuracy &timeliness Reconciling assigned general ledger accounts monthly as well as reconciling vendor statements, Managing Fixed Asset account by entering, acquiring, and depreciating assets, Coordinating with sellers, providers, and multiple in-house departments to transfer utility and telecom account for retail store acquisitions, Managing billing agent platform Ecova by requesting and coordinating account transfers as well as make payments for services provided, Managing maintenance platform Service Channel by updating contact information for all stores and by paying vendors for services provided. This is a formula for a job-winning accounts receivable resume that’s more useful than VLOOKUP. Run weekly parked items report using SAP system and Microsoft Excel. Assisted corporate financial officers and branch personnel. Accounts Payable Representative Resume. Preparing a resume for seeking a vacant accounts payable associate position is one of the important things you will need to do if you are thinking of getting a new job for that position. A high school diploma is required for this position, though some employers prefer workers who can show an associate's degree on their resumes. Understanding how to include your experience, skills and achievements in your resume can ensure that you list all of the information that employers want to know. Perform weekly follow-up on open items until resolution occurs. Accounting Job Resume Tips & Samples for Freshers. Analyze and reconcile accounts to prevent revenue nettings and allow release of payment to vendors, Prepare documentation for SOX audits in a clear and concise manner, Research vendor questions and concerns accurately, Evaluated the current system for processing utility vendor invoices and have now put into practice. With your accounts receivable clerk resume, you’ll want to show that you have a calm and patient approach to business. Resolution to include root cause analysis and proactive steps to mitigate future issues, Comply with all internal control procedures to ensure accurate financial records, particularly in relation to Corporate Approved Authority Matrix, Adhere to contractual payment terms to ensure smooth operation of the business while maximizing cash flow, Strong interpersonal, written and verbal communication skills, Process all disbursment promptly and accuratly (electronic funds transfers or cheques) to dealers, customers and vendors for our offices in Montreal, Ajax & Libertyville, Process monthly dealer reserves, second level profit and dealer bonuses programs (Special programs), Responsible to archive boxes, order folders and software maintenance (Iron Mountain), Support Service Center departments (Montreal, Ajax) and dealers by completing searches on payments made to vendors, customers or dealers, Prepare the daily reconciliation file for our accounting department, 1-3 years’ experience in accounts payable/ receivable/ accounting or equivalent work experience, Able to multi tasks and work with minimum of supervision, General knowledge of an automobile retail operation, Proficient computer skills and previous experience with the ten key calculator are required, Excellent verbal and written communication skills are a must, you will be interacting with AP staff, vendors, Finance Department staff, and staff at our hospitals and clinics, The ideal candidate will be able to prioritize and carry out multiple tasks concurrently, Must be able to deal with pressures related to meeting deadlines, Must have the ability to deal with detailed information, Previous accounts payable experience with a large multi-state company is preferred, At least 3-5 Years of Accounts Payable Experience, Ability to organize and prioritize around multiple responsibilities, Previous experience with account software. 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